How to Become More Productive
Are you time poor but administrivia rich? (Administrivia? Yes, it’s a thing – all those tiresome but essential details that must be taken care of and tasks that must be performed in running an organisation).
Are you always short of time?
Maybe you should take a look at what is taking up so much of your time. Busy doesn’t always mean productive. Sometimes busy can mean lack of success and a stagnating business.
Here are four really simple tips to improve your productivity.
1. Prioritise. A to-do list. No, I don’t like them either, but I do use Outlook Calendar to keep me on track, and I've done it for years, both personally and professionally. BUT if you’re fine with a list, then write things down and prioritise them (don’t lose the list!). Flag three or four of them that really do need Action This Day and stick with them. Flag another three or four that could mean new or increased business for you. And stick with them, too.
2. Time management.
Do you multi-task or prefer to get That One Thing finished and out of the way before you start another? Have you thought about completing it in stages? Try setting aside 30 minutes for a part of That One Thing. When you’ve only got half an hour, you'll focus on That One Thing and not waste five minutes here, ten minutes there on other tasks.
If, at the 29th minute, you know that it’s going to take a bit more time, then try scheduling another half hour for the following day.
They say (whoever “they” may be) that delegation is the art of management. Bingo! We’ve arrived at That One Thing you should really do to increase your own productivity.
You don’t have to do Every Single Thing that needs to be done. One of the most common things that crops up when I talk to the owners of, particularly, small businesses is that they believe they must know and do everything in their business. Wrong. They're talking to me as a Virtual Assistant because they’ve perhaps recognised that they need a hand. BUT they also think that, by letting go of some things, they’ll lose control. Just because someone is now looking after your inbox, your diary, your files, etcetera, it doesn’t mean you’ve lost control. What it does mean is that you can concentrate on the Big Stuff while no longer sweating about the Small Stuff.
There really are some areas of every business that can be handed over either to an employee (but remember all those costs!) or outsource to a Virtual Assistant. By doing that, you'll be able to do something you want and need to do.
You can grow your business. Which leads us to Tip Number Four – possibly the most important one of all…
- Give me a call. See what I can do for you – help you focus on what you do best, and leave the rest to me.
Image by Peggy und Marco Lachmann-Anke / Pixabay